Remittance Advice

Remittance advice is the statement Amazon sends a vendor showing what it paid against invoiced purchase orders, what it deducted from that payment, and why.

What it is

A remittance covers one payment and reconciles it to the invoices that payment settles. Each line carries the gross amount invoiced, the deductions Amazon applied against it, and the net that actually landed.

Most of the work is in the deduction lines, because chargebacks, shortage claims, co-op accruals, returns, and price or promotional differences all settle here, each one posted against a specific invoice. Amazon labels the transaction types as it goes: a payment against a purchase order carries the PO number and the warehouse that received the shipment, advertising charges carry the invoice number for the campaign, and deduction lines name the program that generated them. Reserve provisions against aged receivables get their own lines as well.

Where it lives in Vendor Central

There are two routes to it, and they answer different questions.

For a single payment, open Payments, where Remittance sits alongside Invoices, Financial Scorecard, Co-op, and Dispute Management. You can search by remittance number or by PO number to pull the payment status and the detail behind it.

For a stretch of payments, open Reports and then Analytics, where Remittance is its own report category holding Invoice Payments and Paid Invoices. That is the pull you want when you are reconciling a month or a quarter against your own ledger.

Menus and labels differ across regions and account types, so confirm both paths inside your own account before you build a process around them.

Why it matters to a vendor

Gross invoice value, every deduction taken against it, and the cash that actually arrived appear together on the remittance and nowhere else, which is what makes a short payment findable in the first place.

A deduction booked to the wrong category, or a shortage claim raised against a shipment that arrived complete, will not announce itself. It shows up as a smaller number than you billed, and the shortage-claim dispute window is counted from the invoice date, so the clock is already running by the time the remittance shows you the deduction.

Put the remittance on the same schedule as the payment cycle. Match each one back to the invoices and POs it names, and send anything that does not reconcile down the dispute path for that deduction type while the window is still open.

Related terms

• Purchase Order (PO): the order Amazon issues for the items and quantities it wants shipped.
• Chargebacks: Amazon’s compliance fees, deducted through the remittance.
• Shortage Claim (SC): the deduction Amazon raises when it books in fewer units than you billed for.
• Co-op (Cooperative Marketing Agreement): the agreed allowances that accrue against your payments.
• Amazon Vendor Portal: how the Payments tab fits the rest of Vendor Central.
• Glossary index: the rest of the Vendor Central terms and InsightLeap metrics.